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#Microsoft spam filter not working well how to
#Microsoft spam filter not working well software
#Microsoft spam filter not working well plus

If you suspect a quarantined message is actually wanted, click the “Release to Inbox” link. A message over 100KB could be a perfectly safe HTML message with lots of formatting, or it could be an advertisement. A phishing email can be a single sentence with a spoofed email address of a trusted contact, under 10KB, or it could be that person just saying hi.

The size is just a clue to the message’s legitimacy. It’s generally equivalent to Greenwich Mean Time (GMT), so unless your users are in western Africa, Portugal, the British Isles, or Iceland, they’ll need to do some conversion. The date and time are shown in UTC, the standard for electronic communications.

The subject line, if my current notifications are at all representative, will likely be something about Gwen Stefani and/or Blake Shelton. It’s trivially easy to forge the Sender field, so it should never be taken as gospel. The email address is “alleged” because most spammers aren’t using genuine email accounts.

Date and time in UTC (Coordinated Universal Time).

It’s helpfully subjected “Spam Notification” with the number of messages quarantined.Įach message contains the following elements of each message: Yes, your custom filters will still say “End-user spam notifications: Disabled.” Why? Just because.Īfter a day has gone by, your test users will receive their first notification email from. No, I don’t know why the control is in the Default filter. Yes, this applies to your custom filters. In here, just tick the only box available and fill in a number for however many days you want between notifications. What you need to do is highlight the Default filter and click “Configure end-user spam notifications…” on the right. Can you double-click on your new filter and enable them? Of course not. You might notice, once you save your new filter, that the pane on the right mentions “End-user spam notifications: Disabled” for that filter. Turning on notifications is really easy, so Microsoft put the control in a really stupid place to make sure you don’t get bored. You can also add exceptions and additional criteria to your heart’s content before you click Save. You can apply this new spam filter to specific recipients by name, domain, or group membership. You’ll need to first fill out the rest of the form to your liking, and the “Applied To” section near the bottom is mandatory. Set both “Spam” and “High confidence spam” to “Quarantine message.” You’ll ultimately get a red message that advises you to configure end-user spam notifications.

#Microsoft spam filter not working well plus

Click the plus sign (+) to create a new filter. In your Exchange Admin Center, under Protection, click Spam Filter. You can edit the default spam filter, but I recommend creating a new one for testing purposes that applies to only you or a select group of beta users.

#Microsoft spam filter not working well how to

Here’s how to configure your mail server to deliver periodic end-user spam notifications. They do exactly what they sound like: isolate suspected junk mail and inform the user - in a configurable digest format, so they don’t get as many “You’ve Got Spam!” messages as they would’ve gotten spam in the first place. “Check your spam folder” is the first instruction given, of course, but what about important emails that weren’t expected? Better to let 100 unwanted messages go freely into an inbox than to miss a single hot lead, after all.Īn alternative to the spam folder in Office 365 and Exchange Online is the quarantine, along with end-user spam notification. Not a day goes by that one of my users doesn’t complain that they never got an email they were expecting.

These intelligent algorithms work off aggregated analyses of email addresses, sending and relaying IP addresses, and keyword scanning of headers, subjects, and message bodies. The reason we are seeing less junk mail in our inboxes is thanks to server-side spam filtering. At least it’s getting better: It’s actually been going down steadily since 2008, when Trustwave pegged it at a whopping 92.6 percent.

#Microsoft spam filter not working well software

According to SecureList, a project of antivirus software vendor Kaspersky Labs, spam makes up more than half of all email traffic. Whatever you call it, it’s the bane of every email user’s existence.